2006 Model Arab League Handbook
Table Of Contents
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Part 1: Introduction to the Model Arab League |
IV. Voting |
24 |
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The National Council on U.S.-Arab Relations |
2 |
V. Summit Session |
26 |
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A Brief History of the Models |
4 |
VI. Officers |
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Senior Secretariat |
27 |
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Part 2: General Information |
Chairs |
28 |
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Attending the Model |
Other Committee Officers |
29 |
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Conduct |
5 |
Powers and Impeachment of Officers |
30 |
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Role Playing |
5 |
VII. Precedence & Authority |
31 |
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Awards |
6 |
Part 4: Supplementary Material |
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Country Registration for the Upcoming Year |
6 |
Scripted Committee Session |
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Country Briefings |
7 |
Opening the Session |
32 |
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Position Papers |
7 |
Debate |
32 |
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What to Expect: A Brief Overview |
Resolutions and Amendments |
33 |
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MAL Plenary Sessions |
8 |
Voting |
35 |
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General Committees |
8 |
Forming a Delegation |
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Specialized Committees |
9 |
The Head Delegate |
36 |
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Debate |
9 |
Publicity |
37 |
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Summit Session |
10 |
Research |
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Resources |
38 |
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Part 3: Model Arab League Procedures & Rules |
Arab Embassies in the United States |
39 |
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I. Plenary |
11 |
Non-Governmental Organizations |
41 |
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II. Committee Sessions |
12 |
Internet Resources |
41 |
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Speeches |
12 |
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Debate |
14 |
Part 5: Arab Court of Justice |
42 |
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III. Resolutions & Amendments |
17 |
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Amendments |
18 |
Part 6: Press Corps |
51 |
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Content and Form of Resolutions |
18 |
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- Sample Draft Resolution |
21 |
Part 7: Index |
52 |
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- Sample Amendment |
22 |
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- Sample Passed Resolution |
23 |
Appendix: Procedural Reference Sheet |
53 |
Part 1: Introduction to the Model Arab League
The National Council on U.S.-Arab Relations
Founded in 1983, the National Council on U.S.-Arab Relations (NCUSAR) is an American non-profit organization dedicated to improving knowledge and understanding of the Arab world. For more than half a century, the Arab world has been of vital interest to the United States and its allies. Yet the region and its people remain one of the least known and most poorly understood by Americans.
The National Council works to improve U.S.-Arab relations through people-to-people and leader-to-leader exchanges together with a wide variety of educational and informational programs in the United States.
No other organization takes as many American leaders, teachers, and students to the Arab World for firsthand cultural and educational experiences. No other organization works as closely with corporate, congressional, and defense leaders in providing valuable background, context, and perspective on U.S.-Arab relations. No other organization is as active on campuses, working with professors and teachers to provide student leadership development opportunities and enrich academic course offerings on the Arab world at high schools and universities across the United States. No other organization reaches as many American community leaders and the general public about the importance of building and maintaining strong U.S.-Arab relations for today and in the future.
The National Council’s story is about people, and how an Arab world experience, new knowledge, and better understanding have touched their lives. Through a multitude of programs, the National Council provides unique and enriching opportunities in the Arab world.
Since its inception, the National Council has played a special role in enhancing American awareness of the Gulf Cooperation Council (GCC), a unique Arab sub-regional forum grouping Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, and the United Arab Emirates. National Council President and CEO Dr. John Duke Anthony is widely published on the roles of the Arabian Peninsula and the GCC countries in regional and world affairs.
For more than a decade, the National Council has served as the Secretariat for the U.S.-GCC Corporate Cooperation Committee, Inc., an association of major U.S. companies dedicated to improving private sector-to-private sector relations between the United States and the GCC countries. Members receive U.S.-GCC Issue Briefs and the Occasional Papers series in addition to regular updates and analyses in the Saudi-U.S. Relations Information Service electronic newsletter. The Committee conducts a year-round program of events and activities aimed at strengthening the U.S.-GCC relationship.
Additionally the National Council administers the Joseph J. Malone Fellowship in Arab and Islamic Studies, which offers select university and high school faculty an opportunity to participate in intensive cultural immersion programs in Arab countries. The participants are provided with the tools to strengthen the Arab and Islamic world components of their institutions’ academic curricula and course offerings. Selected on the basis of their academic credentials and community service record, the educators attend lectures and briefings by their Arab counterparts, government officials, and noted specialists. They also visit cultural and historical sites, as well as centers for research and development.
The National Council has affiliate committees across the United States. These committees assist with the Model Arab Leagues and conduct conferences, teacher workshops, and speaker events on U.S.-Arab relations. Contact the National Council to ask about the Committee in your area. The Committee Director can be of great assistance to you in exploring your opportunities with the National Council.
The Model Arab League Program is the gateway to the National Council’s other Student Leadership Development Programs. These programs, provided for select alumni of the Model Arab Leagues, include:
Kuwait Studies Program: Students have the opportunity to interact with Kuwaiti students, attend briefings by university and government leaders, and visit cultural, historical, and oil industry sites.
Passage to Morocco: Featuring a home-stay with Moroccan families, this program is an excellent introduction to Arab North Africa. Participants study Arabic, attend lectures, and experience the culture with their host families.
Summer in Yemen Study Abroad Program: A new program from the National Council and Yemen Language Center, combines six weeks of formal Arabic study with exposure to the social, academic, political, and cultural richness of Yemeni society.
League of Arab States Exchange: Now in its fourth year, this exchange program is designed for outstanding Model Arab League delegates. Students travel to Cairo where they meet with Arab League officials and diplomats from Arab states and see the sights of the Arab world’s greatest capital.
Washington, DC, Internship Program: Interns gain valuable practical work experience at the National Council on U.S.-Arab Relations. Interns are engaged in the work of the Council and are immersed in many facets of the relationship between the United States and the Arab world.
Brief History of the Models
Since 1982, the Model Arab League has offered high school, college, and university students an extraordinary opportunity to learn, practice, and develop leadership skills. In the process, the participants – students guided by faculty advisors – deepen their knowledge and understanding of Arab social, economic, cultural, and political issues. As representatives of the member states of the Arab League, students attempt to solve problems and achieve consensus on questions diplomats wrestle with on a daily basis. The dynamic and interactive nature of the Model’s emphasis on role-playing stimulates creativity, enhances learning, and cultivates understanding as no book, video, or coursework ever could.
Participation in a Model is of value to all students, regardless of their academic major or the subject matter of their courses. Participants gain valuable leadership training through the Model’s constant challenges in debating, writing, editing, public speaking, critical thinking, and interpersonal relations skills. All delegates come away having practiced the kinds of skills that will serve them well throughout their life. Year after year, delegates return to participate over and over until they graduate.
The original Model Arab League began 24 years ago at Georgetown University in Washington, DC. An idea conceived by Dr. Michael Nwanze, the MAL was based on the same general structure as the Model United Nations, a similar student leadership program that had been in existence for several decades. The National Council, under the guidance of Dr. Anthony, was the first sponsor of the program and has coordinated, organized, and run the Models ever since. Originally a mock simulation, the National University MAL (as it came to be known) became a competitive simulation the very next year. Dr. Nwanze was honored with the First Annual Model Arab League Lifetime Achievement Award in 2001. He has also been responsible for the creation of other simulation leagues modeling the Organization of American States (OAS), the Organization of African Unity (OAU), and the North Atlantic Treaty Organization (NATO).
As word of the Models spread to university faculty across the United States, regional models began to be formed. Emulating the National UMAL, they took shape as either practice sessions for schools that would later attend the National or self-contained models that allowed smaller schools and schools without travel means the opportunity to participate in the program. In 1991, the first high school Model Arab League was established in Atlanta, Georgia. In 2005 there were 16 total models, 14 of them regional, with 11 university models and 5 high school models. Upwards of 200 universities, colleges, and high schools now participate, with over 2000 total participants. The National Council oversees the coordination of all the Models and remains the primary sponsor.
Part 2: General Information
Conduct
The use of alcohol or drugs at any official Model event or activity is absolutely unacceptable. Conference attendees found in violation of these policies will be asked to leave the Model immediately and dismissed from the program without further warning. Smoking is only permitted in designated areas.
Certificates of Participation, upon request from the Faculty Advisor, will be mailed after the model to the delegates who successfully complete the Model Arab League conference.
When participating in the MAL Program, please remember that you are role-playing. It is important that you weigh the issues and represent your country’s best interest. Remember that the respective leaders’ public speeches may not accurately reflect the countries’ actual policies and League votes. Strive for a comprehensive portrayal of the country and its policies. When being judged, you will be awarded points for your accuracy in portraying your country’s actual positions.
If you feel that one of your fellow delegates is not performing according to these guidelines, refrain from calling them ‘out of character’ during committee session. If you feel that the problem is significant, speak to your faculty advisor. Do not bring the problem up with other members of the committee or with the delegate in question; being undiplomatic is always out of character.
If a faculty member is informed by a student that another student is out of character, the faculty member should decide whether it is a serious issue, and if so speak to the National Council representatives, who will then approach the offending student’s faculty advisor and ask him or her to address the student on the issue.
Awards
Faculty Advisors circulate among all committees and vote for one Outstanding Chair at the final Faculty Advisors’ meeting. Faculty should observe each committee, even if they do not have delegates on each, in order to make an informed decision. Chairs should be evaluated for their ability to run the committee efficiently and smoothly, as well as their ability to facilitate and aid in the work of the work of the committee. All Chairs as well as the Chief Justice of the ACJ and Editor of the Press Corps are eligible to receive the Outstanding Chair award. Each school may cast one vote for the Outstanding Chair award.
The students participating in their respective committees decide upon awards for Outstanding Delegates. Each school (not each delegate or each delegation) in a committee receives one ballot on which they select three delegations in that committee they feel deserve a Best Delegate Award for excellence in preparation, constructive debate, effective representation of their country, teamwork and overall contribution to the work of the committee.
Schools may not vote for their own delegations. If they do, those votes will not be counted.
When votes are collected, Chairs are encouraged to submit in writing their views on award recipients. This is an opportunity for Chairs to explain why they believe delegates should or should not receive consideration for awards. In special circumstances, this may be taken into consideration by the National Council Representative.
For each committee and for overall delegations, all efforts are made to award two outstanding and one honorable mention award, though situations such as ties may prevent this. Such decisions are at the full discretion of the National Council Representative.
To decide awards, the National Council Representative shall count and record all votes cast in committee and choose awards based on these tabulations. At the National MALs, individuals in the field of Middle Eastern studies and MAL alumni from the Washington, DC area are invited to serve as judges, and the National Council Representative will factor in their evaluations equally with the delegate voting tabulations in determining awards.
Overall delegation awards shall be determined by the National Council Representatives based on the number of committee awards. They shall tabulate two points for an Outstanding committee award and one point for an Honorable Mention committee award. Awards for Chairs are not included in this tabulation.
Country Registration for the Upcoming Year
To register for each model, submit an online form to the National Council at http://www.ncusar.org/modelarableague/pages/register.html, indicating country preferences and model. In order to reserve a country, however, your account must be up to date for the current year. If your account is not up to date, you will need to remedy this prior to registration for any future Models.
When ranking your country preferences, please keep in mind that you will not be allowed to represent the same country in consecutive years. The countries represented by your school in the last three years should be ranked lowest on your registration form.
When participating in the National UMAL in Washington, DC, the National Council will facilitate briefings with representatives of the Embassy of your country if possible. The purpose of the briefing is to give your delegation your country’s official stance on various topics and to fill in the gaps in your research. Whether via telephone or an actual visit to the Embassy, you will want to use the opportunity to obtain information unavailable in your research. The more research your delegation does beforehand, the more you will benefit from the briefing. Faculty should feel free to assist the National Council in any way arranging these meetings.
Before you have actual contact with the Embassy, prepare a list of specific questions. When phrasing questions, give the representative an indication of what you know already. This will allow you more time for addressing issues with which you are not so familiar. If the representative does give you historical background, listen carefully to the manner in which he/she presents it – it may differ from the interpretations you have already read.
In addition, listen carefully to the phrasing and rhetoric the representative uses so that you can discern nuances in positions and emulate them when you debate. A lesson in diplomatic style and speech can be just as helpful as one on substantive matters. Keep in mind that if a position seems different from what you understood as a result of your research, it may mean that there is an inconsistency with respect to interpretation. This kind of inconsistency is a good indicator of a multi-level political agenda with respect to that issue.
Bring a gift from your school for the Embassy briefers on behalf of your delegation. Also bring a camera. The event is a terrific photo opportunity, which will enhance coverage of your delegation in local and school news as well as in National Council publications.
Position Papers
Before attending a model, all delegates are strongly encouraged to write at least one position paper. A position paper is a one-page summary of your country’s position on one of the topics in your committee. The paper should mention the issue at hand, and lay out your country’s opinion on it and your proposed solutions to it. Obviously, you want to put this position in as positive a light as possible. A delegate or delegation may write as many position papers as there are topics in the committee.
Completed position papers should be emailed in MS Word (.doc) format to the National Council Coordinators, who can then include them in a packet of position papers by each country of each committee at your specific model. These will be provided at the beginning of the committee session so that delegates can compare their views and research with those of others in the committee.
What to Expect: A Brief Overview
When the MAL moves into Plenary Session at the outset of the Model, it will set the Provisional Agenda. At this time and only at this time may topic additions and deletions be made to the draft agenda. This is also the only time when changes in the assignments of topics to committees can be made. Be prepared! If you have an issue that you want to add to your committee agenda, this is the only time to make the motion to do so. Be aware that others are also likely to want to alter the agenda. This procedure can be finished quickly if delegates understand the procedures and rules and have caucused with other delegates to gain support for their motions ahead of time. Please prepare your additions or amendments legibly beforehand to submit to the Secretary General or Assistant Secretary General during the opening plenary session.
The Plenary Session does not decide the order of the topics within the committees; this is to be decided by the committees when their meetings come to order.
All member states belong to the Model Arab League Council in Plenary Session and Summit Session as well as the following standard committees: Joint Defense Council, Council on Palestinian Affairs, Council of Arab Social Affairs Ministers, Council on Political Affairs, Council of Arab Environmental Affairs Ministers, Council of Arab Economics Ministers and Special Arab Summit on the Promotion of Women. Not all of these committees are present at every model; check with your Local Coordinator to determine which committees will be held. The committees shall consider the agenda topics assigned to them by the MAL Council at the Plenary Session and pass draft resolutions on the topics. Each member state shall have only one vote. In each of these Councils, all draft resolutions must pass by a majority vote. These Councils shall also fully participate in the Summit Sessions by sending up to two draft resolutions per topic for consideration.
The Joint Defense Council coordinates Arab defense policies and can adopt any measures it deems necessary to repel an act of aggression against a member state and restore peace and stability.
The Council on Palestinian Affairs is concerned with all Palestine-related matters, with special emphasis on issues pertaining to defense, economics, politics, and social conditions. The Council continues to work towards the establishment of an independent Palestinian State.
The Council of Arab Social Affairs Ministers coordinates social policies of the member states.
The Council on Political Affairs addresses broader issues that exist within the geopolitical region and within the League of Arab States. Issues for the council can range from dealing with the area as a whole to addressing situations in specific countries.
The Council of Arab Environmental Affairs Ministers coordinates environmental policies with regard to land, water, air, and other environmental topics.
The Council of Arab Economics Ministers coordinates international and domestic policies on trade, labor, industrial policy and other economic matters.
The Special Arab Summit on the Promotion of Women is a new committee for the 2006 Model season and it will examine the role of women in society and law in the Arab world.
At the National University MAL and select Regional and High School MALs, the Arab Court of Justice (ACJ) will convene as a Specialized Committee. The ACJ will not participate in the Plenary or Summit Sessions, although its decisions will be presented at Summit. It will consider the agenda topics assigned to it by the National Council on U.S.-Arab Relations, but will not have the option to modify, add, or delete from its agenda. At the National University MAL, a Press Corps is added. Please refer to the Appendices for details on the Press Corps and ACJ.
Debate
Debate is your opportunity to voice your country’s views on the topic at hand. The two forms of debate are formal and informal.
Informal: Informal debate is also called a moderated caucus, and is an opportunity to debate in creative ways, such as question-and-answer sessions.
Caucuses, which may take place outside the committee room at any time or inside the room when a motion to suspend the meeting for the purpose of a caucus has been approved, are often the best forum for combining and/or amending draft resolutions because input from many parties can be considered simultaneously.
Summit Session
After the final committee session, all delegates convene for the final session, the Summit. As draft resolutions are passed in committee, the authoring delegate(s) are responsible for putting the passed draft resolution into its proper final format.
Copies of passed and corrected draft resolutions should be copied and compiled into packets for Summit as they arrive from committee. This is the Vice-Chair’s responsibility, in coordination with the Secretariat. It is the Committee Vice-Chair’s responsibility to check for omitted or incorrectly submitted draft resolutions before they are sent to Summit.
Each represented country will receive one packet containing each passed draft resolution at the Summit Session. The Summit Session will conduct a vote on each draft resolution passed by committee. Normal voting procedure will be followed.
Part 3: Model Arab League Procedures & Rules
I. Plenary
1. The rules for the Plenary Session are contained completely herein:
a. The only order of business valid during the Plenary Session is the amending and adoption of the Provisional Agenda.
b. The SG will preside over the session, assisted by the ASG.
c. The session will proceed Council by Council in the order they appear in the Provisional Agenda. Each Council’s agenda must be adopted before proceeding to the next Council. A motion to adopt the Council’s agenda (not amendable, no speakers, simple majority vote) is required.
d. Points and motions valid during the Plenary Session are as follows:
i. Point of Order to complain of a breach of the rules.
ii. Point of Personal Privilege to complain about noise level, obstruction of view, and matters of the like.
iii. Point of Parliamentary Inquiry for questions concerning rules or procedure.
iv. Motion to Suspend the Meeting for caucus or break.
v. Motion to Appeal the Decision of the Secretary General.
vi. Motion to Add, Delete, or Amend a Topic within the Council’s agenda.
vii. Motion to Move a Topic to another Council’s agenda.
viii. Motion to Adopt a Council’s Agenda accepts all topics currently on that council’s agenda.
ix. Motion to Adopt the MAL Agenda is valid after all councils’ agendas have been accepted.
x. All other points or motions may be ruled dilatory. The motion to suspend shall be used to break to council sessions, with the intent of reconvening at the Summit Session.
e. All motions to add, delete, amend, or move a topic are debatable with a maximum of two in favor and two opposed, are not amendable, and require a simple majority vote. The number of speakers must be balanced (i.e., if there is only one speaker against, only one speaker in favor will be allowed). The presiding officer shall set the speaking time and call for speakers opposed followed by speakers in favor. The first speaker recognized shall speak in favor and subsequent speakers shall alternate.
II. Committee Sessions
3. The agenda of the first session of each committee shall be the following actions, in order:
Introduction of delegates;
Election of the Vice-Chair, facilitated by the Chair in such a manner as he or she deems appropriate;
Election of the Rapporteur;
Election of the Parliamentarian;
Call to order, roll call, and completion of the committee roster;
Establishing general speakers list for the purpose of general remarks about the committee and topics, and to discuss the ordering of the agenda (resolutions may not be discussed at this time);
Setting the order of the topics on the committee’s agenda; and
Beginning debate on the first topic.
4. Delegates who are not present for roll call must send a note to the Chair in order to be recognized as present.
10. The Chair may set an equal time limit for all speeches, which will stand unless a successful motion is made to amend the speaking time at a different limit.
12. Procedural and Substantive speeches:
Procedural speeches deal with procedural motions, such as limiting or closing debate, etc. When speaking on a procedural matter, a delegate must speak only to that procedural issue and its possible effects on the committee. Any speech about a resolution or other substantive matter is out of order. While speaking on a procedural motion, delegates may not make a motion or yield time to another delegate.
Substantive speeches are directly related to amendments, draft resolutions, or topic areas. During substantive debate, a delegate recognized to speak by the Chair may speak on the topic, about any motions regarding that topic, any amendments to the motion, or all of the above while on the speakers list.
Yield to the Chair: signifies that the delegate who has the floor does not wish his or her time to be used by another delegate or to answer questions from fellow delegates;
Yield to another delegate: allows a second delegate in the committee to use the remainder of the first delegate’s time to address the committee; time yielded to a second delegate cannot be yielded again; and
Delegates must yield in one of these ways (i.e., no "comments" will be allowed).
14. Delegate Conduct
Attacking the personal integrity of any delegate is unacceptable behavior. The Chair shall immediately rule a speaker out of order if he or she engages in such conduct. Retributive comments by the attacked party are likewise inappropriate. The Chair shall take appropriate action to ensure that delegates treat their colleagues with civility and respect at all times: all delegates must accord diplomatic courtesy to all other delegates at all times.
During debate, the Chair may accord a Right of Reply to any delegate if a speech by another delegate contains extraordinary language clearly insulting to personal or national dignity. A delegate requesting a Right of Reply must submit the request and the proposed Reply in writing to the Chair, who may read the Reply if he or she deems it appropriate. The decision of the Chair on a Right of Reply is not subject to appeal. There is no Right of Reply to a Reply. Right of Reply can only be accorded in response to a formal speech, and may be granted only to the affected delegate.
15. Motion to Limit/Expand Debate limits the committee to an individual topic, resolution, or amendment. This motion requires a second, is not debatable, and requires a majority vote to pass. Once a successful motion to limit debate passes, a new speakers list must be opened for the item to which debate has been limited. Debate on a topic must be limited to introducing and discussing any draft resolutions under that topic. However, it is not required to limit debate on an individual draft resolution or amendment to discuss it. The purpose of limiting debate on a draft resolution or amendment is to focus the committee’s attention on it to the exclusion of all other business. After debate is limited to a resolution debate may be expanded to the entire topic in order to expand the committee’s focus.
21. A Motion to Adjourn the Meeting is a motion that is only in order at the end of the last committee Session and at the conclusion of the Summit Session. This motion concludes the meeting until next year. It requires a second, does not interrupt a speaker, is not debatable, cannot be amended, and requires a simple majority vote. Recessing or adjourning the committee session more than 10 minutes before any scheduled break must have consent of the SG or ASG and the National Council Representative.
22. A Motion to Suspend the Meeting is a motion used to recess a committee for a caucus, lunch, or break. It requires a second, does not interrupt a speaker, is not debatable, and can be amended. A simple majority vote is required. A meeting may not be suspended for more than ten minutes without the express consent of the Senior Secretariat.
A Motion to Close Debate on an Unfriendly Amendment brings that amendment to an immediate vote. After the amendment has been voted on the committee reverts to the previous speakers list. For a detailed discussion of debate and voting on amendments, see Pages * to *.
A Motion to Close Debate on a Resolution is in order at any time the draft resolution is under consideration by the committee. Debate does not need to be limited to a draft resolution in order for debate to be closed on it. If a Motion to Close Debate on a Resolution passes, the committee immediately votes on all outstanding unfriendly amendments concerning the resolution and then votes on the resolution.
A Motion to Close Debate on a Topic is in order at any time during the discussion of that topic. The effect of this motion, if passed, is to put all the resolutions that have been introduced on that topic to a vote. The resolutions are voted on in the order in which they were introduced by the committee and as amended. Once closed by such a motion, a topic may not be reopened.
III. Resolutions & Amendments
29. Before introducing a draft resolution or amendment, the document must be approved by the Chair. The Chair shall verify that the document is in final form and has the correct number of sponsors and signatories. Once approved, the sponsors may photocopy the resolution and return the copies to the Chair.
a. Sponsors - A sponsor agrees with a draft resolution, and offers their full support (indicates that the sponsor would vote for the draft resolution). Sponsorship may be withdrawn at any time by sending a written request to the Chair.
b. Signatories - A signatory indicates that they agree a resolution should be debated on the floor, but does not necessarily support it (indicates that the signatory may or may not vote for the resolution).
c. After the introduction of a draft resolution, no country may be added as a sponsor unless all other sponsors have withdrawn, in which case the Chair shall ask for new sponsors according to Rule 33.
32. To introduce an amendment (friendly or unfriendly) requires at least one eighth of the total countries present for that committee session, to a minimum of two. Thus if twenty-two countries are present three sponsors or signatories are required.
Amendments
35. Draft resolutions can be altered by amendments. An amendment adds to, deletes from, or changes a draft resolution. Amendments may only modify operative clauses and are only in order during the committee sessions. At the Chair’s discretion, amendments may be ruled out of order. An amendment itself may not be amended while it is on the floor. Any delegate may move an amendment to the floor, where it will then be assigned an identification number by the committee Chair. No oral amendments are permissible, no matter how small. Amendments are a procedural matter as the language of the amendment is considered part of the motion.
37. An unfriendly amendment is an amendment that does not have the support of all the sponsors of a draft resolution. After introduction, debate may proceed on the amendment in the following ways.
a. Debate may be limited to the unfriendly amendment (Rule 15)
b. Debate may continue on the draft resolution or topic as was the case prior to the amendment’s introduction.
38. Voting on an unfriendly amendment occurs in the following ways.
a. If debate has been limited to the amendment and the respective speakers list is exhausted, debate is closed and the amendment comes to an immediate vote.
b. A Motion to Close Debate on the amendment may be made whether debate has been limited to the amendment or not. If such a motion succeeds, the amendment comes to an immediate vote.
c. When debate is closed on the draft resolution or topic, the amendment is brought to an immediate vote.
Content and Form of Resolutions
39. A draft resolution should reflect your country’s positions and interests as determined by your research.
40. The content of a draft resolution should:
a. Demonstrate that the authors are familiar with the topic (cite relevant background and previous League and United Nations action),
b. Show an awareness of the issues (clearly outline what aspects of the problem need to be addressed and how),
c. Be concise (every clause must have a purpose), and
d. Be accurate (observe this format and the rules of grammar).
42. Observe all standard rules of grammar, keeping in mind that a draft resolution is one long sentence.
43. The following abbreviations should be used in the draft resolutions:
JD: Joint Defense Council
PA: Council on Palestinian Affairs
SA: Council of Arab Social Affairs Ministers
PO: Council on Political Affairs
EN: Council of Arab Environmental Affairs Ministers
EC: Council of Arab Economic Affairs Ministers
PW: Special Arab Summit on the Promotion of Women
Acknowledging Alarmed Angered Appalled
Aware Bearing in mind Believing Concerned
Confident Conscious Considering Convinced
Disturbed Emphasizing Expressing Having adopted
Keeping in mind Noting Observing Prompted by
Realizing Recalling Recognizing Reiterating
Respecting Seeking Stressing Understanding
Valuing Viewing
If you use the same beginning word or phrase more than once in a resolution, you can add qualitative words such as "further" or "also": "Further noting...", "Also recognizing ...". For emphasis, you can add adverbs or phrases: "Deeply disturbed ...", "Noting with deep concern ...", etc. These introductory phrases should be underlined and in bold type. Place a comma after each preambulatory clause and a comma and the word "and" after the second-to-last preambulatory clause. Keep in mind that preambulatory clauses may not be amended during debate. Choose your wording and subject matter carefully.
Be it hereby resolved that the League of Arab States:
Accepts Calls for Decreases Expands Opens Removes
Addresses Calls upon Deems Expresses Praises Requests
Adheres Chooses Defines Gives Proclaims Separates
Advocates Condemns Demands Guarantees Proposes States
Affirms Congratulates Denies Hopes Provides Suggests
Agrees Considers Deplores Improves Reaffirms Supports
Approves Constructs Designates Increases Recognizes Trusts
Asks Continues Encourages Insists Recommends Urges
Asserts Creates Endorses Insures Regrets
Begins Declares Establishes Invites Reminds
As in preambulatory clauses, emphasize a statement by adding an adverb; "Strongly supports...", "Vehemently denies..." These introductory phrases should be underlined and in bold type and all operative clauses must be numbered. Place a semicolon after each operative clause, a semicolon and the word "and" after the second-to-last operative clause, and a period after the last clause.
The following is a sample of a complete resolution:
DRAFT RESOLUTION
RESOLUTION: PA I/ _A (written by the Chair when the resolution is introduced)
COMMITTEE: Council on Palestinian Affairs
TOPIC: Arab & Foreign Investment in Palestinian Reconstruction & Development
SPONSOR: Tunisia, Qatar, Egypt
Concerned with the lack of long-term aid given to our Palestinian brothers,
Recognizing that Palestine’s fragile infrastructure weakens its ability to support itself,
Noting that it is imperative to Palestine’s future and to Palestinians that aid be given immediately, and
Deeply disturbed by the number of unskilled and unemployed workers in Palestine,
Be it hereby resolved that the League of Arab States:
1. Establishes the Foundation for Economic Long Term Aid (FELTA);
Proposes that FELTA be comprised of seven members; six to be appointed by the Assistant Secretary General for Palestinian Affairs—three Palestinians, three from other countries—and one member to be appointed by the Al-Quds Fund;
Encourages FELTA and the Palestinian government to work together and compile a list of objectives which the aid will be used to achieve;
Requests that FELTA present that list to the Arab League Secretariat with complete updates every six months;
5. Suggests that FELTA and the Palestinian government work together to direct all aid given by Arab states;
6. Calls upon the Secretary General to appoint the six members of FELTA by May 1, 2001, in order for FELTA to have its first meeting by July 1, 2001; and
Strongly urges Arab states to give monetary aid or laborers to help build roads, factories, pipelines, and communications posts in Palestine.
47. If an author wishes to reference another resolution, treaty, or other written material, s/he should give credit to the source used. If credit is not given, the Chair may ask the author to withdraw the resolution and, if the plagiarism is deemed a serious breach of conduct, the author may be removed from eligibility for awards.
48. Amendments must be written clearly and legibly on an official amendment form (see the example below) by the country proposing the amendment and submitted to the Chair prior to introduction on the floor. Before the final adjournment of each committee, the Rapporteur will be responsible for verifying that all amendments are correctly recorded. If all the amendments are not included in the final draft resolution presented in the Summit Session, it will be thrown out immediately by the Secretariat upon proof by the objecting country that the final draft is incorrect. The same shall hold true if an amendment that was defeated is incorrectly included in the final draft. Resolutions that are thrown out by the Secretariat may not be reintroduced, even if they are corrected.
49. Sample of a correctly written amendment. The "friendly" and "unfriendly" distinction is made by the Chair after the documents introduction, not by the authors.
Amendment Form
Draft Resolution #: PA I/A Friendly / Unfriendly
Amendment #: 1 Amendment Sponsor(s): Algeria, Bahrain, Comoros, Tunisia, Qatar, Egypt
Amendment:
* Strike existing operative clause 4
* Insert new operative clause 4, "Requires FELTA and all Arab League_
members to update the League Secretariat monthly on their activities;"_
* Change operative clause 7, "to give monetary aid or laborers" to read
"to provide financial or material assistance, according to each member’s ability;"
50. This is a sample of the resolution in its correct final format, as it should be turned in to the Secretariat after passage. Note that neither sponsors nor signatories are included on a passed resolution.
DRAFT RESOLUTION
RESOLUTION: PA I/A
COMMITTEE: Council on Palestinian Affairs
TOPIC: Arab & Foreign Investment in Palestinian Reconstruction & Development
Concerned with the lack of long-term aid given to our Palestinian brothers,
Recognizing that Palestine’s fragile infrastructure weakens its ability to support itself,
Noting that it is imperative to Palestine’s future and to Palestinians that aid be given immediately, and
Deeply disturbed by the number of unskilled and unemployed workers in Palestine,
Be it hereby resolved that the League of Arab States:
Establishes the Foundation for Economic Long Term Aid (FELTA);
Proposes that FELTA be comprised of seven members; six to be appointed by the Assistant Secretary General for Palestinian Affairs—three Palestinians, three from other countries—and one member to be appointed by the Al-Quds Fund;
Encourages FELTA and the Palestinian government to work together and compile a list of objectives which the aid will be used to achieve;
Requires FELTA and all Arab League members to update the League Secretariat monthly on their activities;
Suggests that FELTA and the Palestinian government work together to direct all aid given by Arab states;
Calls upon the Secretary General to appoint the six members of FELTA by May 1, 2001, in order for FELTA to have its first meeting by July 1, 2001; and
Strongly urges Arab states to provide financial or material assistance, according to each member’s ability, to help build roads, factories, pipelines, and communications posts in Palestine.
IV. Voting
51. Each member state has one vote.
56. After the committee has entered voting procedure on a resolution but before a vote, a delegate may Move to Divide the Question. The delegate must define sections of the resolution to be voted on separately and each section must include at least one full operative clause. After this motion the committee will conduct three votes: 1) a vote on the Motion to Divide the Question; 2) a vote on including each section defined by the motion; and 3) a substantive vote on all included sections. The Chair will hear such motions in the order they are made. It requires a second, two speakers for and against, and a majority vote to pass.
A roll-call vote shall be made in alphabetical order for each vote, starting at a random point on the country roster determined by the Chair. When named in a roll-call vote, a delegate shall answer either "yes," "no," "no with rights," "abstain," or "pass." After the entire country roster has been read through once, the Chair will then call upon those delegates who "passed." Upon being called a second time, a delegate may respond "yes," "no," or "abstain" only. After the changes are recorded and tabulated, the result of the vote is announced.
Following the announcement of the result of the vote, the Chair will allow those delegates who voted "no with rights" to explain their votes. The Chair will limit the speaking time, and the remarks must remain germane to the explanation.
"No with rights" should only be used in cases where a country would normally vote in favor, but for some reason could not do so. If a draft resolution fails overwhelmingly, the Chair should not recognize "no with rights." "No with rights" should not be used to simply continue debate about a draft resolution after the fact.
58. A Motion to Adopt by Consent can be used if there is no opposition to a substantive matter being voted on. If a delegate moves to adopt by consent, the Chair shall say "without objection" three times; if the Chair is not interrupted by an objection, the item is considered passed. If anyone objects, voting will continue in its regular format. As an adoption by consent is not seconded or voted on, passing through this procedure without an objection implies unanimous support for not only the original question but also the procedural decision to use this modified method to conduct a vote. Therefore it is possible to object to any adoption by consent on purely procedural grounds and it is hence allowable for an Observer State to object to any adoption by consent.
V. Summit Session
64. The only order of business for the Summit Session shall be the passing or rejecting of draft resolutions forwarded by the General Councils and the reading of Court decisions. All draft resolutions must be in final format, or they will be discarded by the SG and may not be reintroduced. It is the responsibility of the Chair, Vice-Chair, and sponsoring delegates to make sure that all draft resolutions are in final format. A draft resolution in final format will have the heading DRAFT RESOLUTION and the Sponsor line completely removed from the document.
67. Points and motions valid during the Summit Session shall be:
a. Point of Order
b. Point of Personal Privilege
c. Point of Parliamentary Inquiry
d. Motion to Adjourn the Meeting (only after all business is concluded)
e. Motion to Suspend the Meeting
f. Motion to Appeal Decision of the SG or ASG
g. Motion to Impeach the SG or ASG
h. Motion to Read the Resolution
i. Motion for Reconsideration
j. Motion for a Roll-Call Vote
k. Motion to Adopt by Consent
l. Motion to Amend Speaker’s Time
68. All of the motions above are executed in Summit in the same manner as in a committee session, except the Motion to Read the Resolution. When the Secretariat announces that a particular draft resolution has come up to vote, such a motion would be in order. It requires multiple seconds, is not debatable and does not require a vote. This motion prompts the presiding officer to read aloud the operative clauses (but not the preamble) of the resolution in question.
70. The presiding officer of the Summit Session or the National Council Representative has the right to set speaking times and limit debate during the Summit Session without a motion to do so by the MAL Council.
VI. Officers
Senior Secretariat
71. The Secretary General (SG) and Assistant Secretary General (ASG) shall be determined by an application procedure at both National Models. At regional models, the National Council representative shall work with the Local Coordinator to determine a suitable SG and ASG.
73. The duties of the Secretary General shall include, but are not limited to:
a. assisting the National Council and Local Coordinator in recruiting efforts;
b. serving as one of the pre-Model contacts for questions regarding parliamentary procedure, Model logistics, and updates;
c. maintaining an open line of communication with the National Council, Local Coordinator, Faculty Advisors, and Head Delegates;
d. becoming thoroughly familiar with the Model Arab League Handbook and Rules of Procedure;
e. providing definitions or clarifications on procedural motions;
f. facilitating a parliamentary procedure workshop and committee officers’ workshop during the Model Arab League in the absence of a National Council Representative;
g. presiding over the Plenary and Summit Sessions; and
h. offering assistance to all participants, faculty, and staff as necessary throughout the Model.
74. The duties of the Assistant Secretary General shall include, but are not limited to:
a. assisting the Secretary General in performing all duties;
b. maintaining an open line of communication with the National Council, Local Coordinator, Faculty Advisors, and Head Delegates;
c. assuming responsibility for the coordination and preparation of draft resolutions for summit; and
d. assisting the National Council with publicity prior to and during the Model.
Chairs
76. At all University models, committee Chairs will be appointed after an application process with the National Council prior to the model. Applications to be a committee Chair can be found online at http://www.ncusar.org/modelarableague/pages/chair.html. At High School models, the Local Coordinator will work with the National Council staff to appoint appropriate Chairs.
78. The duties of the Chair shall include, but are not limited to:
a. interpreting these Rules of Procedure in the committee;
b. ensuring that the committee runs as smoothly, fairly, and as efficiently as possible;
c. working with the committee to facilitate the passing of quality draft resolutions;
d. overseeing the organization and numbering of draft resolutions to be addressed in committee;
e. working with the SG and ASG to coordinate the Summit Session;
f. assuming ultimate responsibility for ensuring that all passed draft resolutions are submitted to the Secretariat in their final versions and in proper MAL format;
Other Committee Officers
79. Committees shall elect a Vice-Chairperson, a Parliamentarian, and a Rapporteur by secret ballot. Each school may cast one vote. In the event that no candidate receives a simple majority in an election for a position, a runoff election shall be held between the top two vote-getters. They shall, in the above order, replace the Chair if he or she resigns, temporarily delegates his or her authority, or is removed from office. The Vice-Chairs, Parliamentarians, and Rapporteurs shall immediately assume office during the MAL in which they are elected. Committee Officers, with the exception of the Chairs, may participate fully as representatives of their delegations in deliberating and voting on proposed actions; they may not delegate their official committee responsibilities, and they must cast their country’s vote if no other representative for that country is available.
80. The duties of the Vice Chair include, but are not limited to:
a. assisting the Chair as required;
b. assuming duties of the Chair at the request of the Chair or if for any other reason the Chair is unable to perform his or her duties;
c. assisting the Rapporteur as needed in maintaining the speakers list, recording roll-call votes, and other duties as necessary to a ensure a smooth flow of the committee proceedings and accurate record keeping;
d. coordinating the retyping of resolutions in their final, amended form, and sending passed resolutions to the secretariat; and
e. performing duties in general that require time away from the committee.
81. The duties of the Rapporteur include, but are not limited to:
a. maintaining the speakers list;
b. assisting the Chair in counting votes and manages roll-call vote forms; and
c. maintaining a log of all draft resolutions and amendments and their status (passed, failed, amended, tabled, etc.)
Powers and Impeachment of Officers
Once a motion to impeach has been introduced, the committee shall recess temporarily to notify the Secretary General and National Council Representative or Local Coordinator. The National Council Representative or Local Coordinator must be present to oversee the impeachment process. The Secretary General shall moderate the debate and voting process following the motion. Should a motion to impeach a member of the Senior Secretariat be made during Summit Session, a Chair appointed by the National Council Representative shall preside over the process.
84. In addition to those powers specified elsewhere, the Secretary General in the Plenary and Summit Sessions, and the Chair in committee meetings, shall (among other duties):
Interpret these Rules;
Rule on Points of Order and ensure the observance of these Rules;
Declare the opening and closing of all meetings;
Open and close debate;
Direct the discussion during the meetings;
Accord the right to speak;
Open and close the speakers list;
Put questions to a vote and announce decisions;
Have complete control of the proceedings at any meetings and ensure the observance of parliamentary procedure; and
Limit the number of times and duration delegates may speak on any question (propose limiting the time allowed to speakers, propose limiting the times a speaker may speak on a specific question, propose the closure or suspension of debate, and propose the suspension or adjournment of the meetings).
VII. Precedence & Authority
85. The order of precedence of motions is as follows:
Point of Order (Rule 18 )
Point of Personal Privilege (Rule 19)
Point of Parliamentary Inquiry (Rule 20)
Point of Information (Rule 13c)
Adjourn the Meeting (Rule 21)
Suspend the Meeting (Rule 22)
Suspend the Rules (Rule 27)
Close Debate (Rule 25)
Close Speakers List (Rule 17)
Suspend Debate (Rule 23)
Resume Debate (Rule 24)
Impeachment of Committee Officers (Rule 83)
Appeal Decision of the Chair (Rule 28)
Reconsideration (Rule 60)
Temporarily Revoke/Reinstate Voting and Speaking Privileges (Rule 14c)
Set Order of Agenda (Rule 5)
Change Order of Agenda (Rule 6)
Introduce Draft Resolution or Amendment (Rule 30)
Read the Resolution (Summit only; Rule 68)
Division of the Question (Rule 56)
Roll-Call Vote (Rule 57)
Adoption by Consent (Rule 58)
Limit Debate (Rule 15)
Amend Speakers Time (Rule 16)
Plenary Motions (Rule 1)
National Council Representative
Local Coordinator
Members of the Secretariat
MAL Rules of Procedure
MAL Procedural Reference Sheet
Part 4: Supplementary Material
This scripted interpretation of the Rules of Procedure provides a practical explanation of, and a guide for, the way in which the Rules are applied in committee sessions. Illustrations of both the basic flow of the committee and of the proper procedure for certain motions found in the Rules are provided.
Opening the Session
1.0 The first committee session of each Model begins with all of the delegates formally introducing themselves.
1.1 The Chair conducts elections for the Committee Officers (Vice-Chair, Rapporteur, and Parliamentarian) as he or she sees fit.
1.2 Once the election of the Committee Officers has been completed, the Chair declares the Committee "in order" and takes attendance. Each delegation responds "present and voting" when the name of the country it is representing is announced. The Chair circulates the Committee Roster and instructs the committee that any late-arriving delegates need to send a note to the Chair before they can receive speaking and voting privileges.
1.3 The next order of business for the committee is to open a speakers list to discuss the ordering of the agenda. A motion to set the order of the topics on the committee’s agenda requires a second, is not debatable, and needs a simple majority for passage. After the order of the agenda has been set, the committee may then proceed to debate the first topic.
Debate
2.0 The Chair opens a speakers list on the first topic on the committee’s agenda and sets the initial time limit for speeches.
2.1 To be placed on the speakers list, committee members raise their placards in order to be recognized by the Chair.
2.2 The Chair will directs his or her attention to the speakers list. A useful phrase is "Seeing no points or motions on the floor, the Chair will recognize <country name> for <time limit>. <Country name>, you have the floor."
2.3 At any time, when the floor is open, a delegate may make a motion to amend the speaker’s time (Rule 16). The appropriate procedure for this motion is as follows:
Delegate from Tunisia raises her placard.
Chair responds, "Delegate from Tunisia, to what point do you rise?"
Delegate from Tunisia replies, "I move to amend the speakers time to two minutes."
Chair answers, "Yes, delegate, that is in order. Is there a second?"
Delegate from Iraq raises his placard.
Chair acknowledges, "Thank you, delegate from Iraq."
Chair now addresses the committee: "There is a motion on the floor to set the speaker’s time at two minutes, and it has been seconded. This motion shall now be put to an immediate vote. Let me remind the committee that this is a procedural motion, and everyone must vote YES or NO. All those in favor of limiting the duration of speeches to two minutes, please raise your placards. [record vote] All those opposed, please raise your placards. [record vote] By a vote of 17 to 5, this motion passes. Speaker’s time will now be set at two minutes."
2.4 A delegate may yield his or her time at any point during a speech (Rule 13).
2.5 A delegate may also yield to another delegate at any time. An example would be as follows:
Chair: "Seeing no other motions on the floor…the delegate from Palestine is next on the speakers list and is recognized for two minutes."
Delegate from Palestine: "Thank you, Honorable Chair. Palestine would like to.... [Delegate speaks for 1 minute 20 seconds]. Palestine would like to yield the remainder of its time to the delegate from Lebanon."
Chair: "Delegate from Lebanon, you now have 40 seconds to address the committee."
Delegate from Lebanon: "Thank you Honorable Chair. The people of Lebanon.... [speaks for 30 seconds]."
Chair taps his or her gavel ten seconds before the expiration of the time to signal that the delegate’s time is about to expire and should begin to conclude his or her remarks.
Delegate from Lebanon continues to speak.
Chair raps gavel, and says: "Delegate from Lebanon, your time has expired."
Delegate from Lebanon: "Honorable Chair, may I have a few moments to conclude my remarks?"
Chair: "I’m sorry, delegate, but if you wish to continue your remarks you have two choices, either have another delegate yield his or her time, or place your country on the speakers list again. ...Seeing no other motions on the floor, the delegate from the UAE is now recognized for two minutes."
2.6 The final way that a delegate may yield is to questions. Such a yield would allow the Chair to recognize Points of Information questioning the delegate about the contents of his or her speech.
Resolutions and Amendments
3.0 A delegate may introduce a draft resolution once he or she has acquired the necessary sponsors and signatories. The number of sponsors and signatories must total one fourth of all countries present, to a minimum of three.
3.1 After acquiring the signatures, the delegates take the typed, corrected, printed draft resolution to the Chair for approval. The Chair marks three typographical errors, and the delegates return to their computer to edit and reprint the document. They again submit it to the Chair, who then initials it for copying. The delegates take the initialed document to the copy room and ask for enough copies for the entire committee. They return and give the copies to the Chair.
3.2 Once the Chair has the copies, he or she may entertain a Motion to Introduce a Draft Resolution:
Chair: "Are there any points or motions on the floor?" [sees placard] "Yes Mauritania?"
Mauritania: "Mauritania moves to introduce a draft resolution."
Chair: "That is in order. I have before me a draft resolution sponsored by Mauritania and Sudan, with Libya, Yemen, Lebanon and Syria as signatories. Rapporteur, would you please distribute these to the committee?"
The Rapporteur passes out copies, one to each country, and saves one copy to become the committee’s official copy.
Chair: "Please label this draft resolution with the letter ‘C’. Now that everyone has a copy, would one of the sponsors like to rise and read the operative clauses?"
Sudan: "Yes, honorable Chair. ‘Be it hereby resolved that the League of Arab States, one: Condemns…[reads]."
Chair: "Thank you delegate. Are there any points or motions on the floor?" [sees placard] "Delegate from Libya, to what point do you rise?"
Libya: "Libya moves to limit debate to Draft Resolution EN II/C."
Chair: "That is in order. Are there seconds?" [placards go up] "We will now vote on limiting debate to Draft Resolution EN II/C. This is a procedural matter, everyone must vote." [vote is taken] "By a vote of 13 to 9, this succeeds." [Sudan raises placard]. "Sudan, to what point do you rise?"
Sudan: "Sudan wishes to request Author’s Rights now that we have limited debate to this draft resolution."
Chair: "That is in order. We will entertain Author’s Rights. Sudan, at my discretion you have four minutes."
Sudan: "Thank you, Honorable Chair. Let me begin by emphasizing that this resolution…."
Chair: "We will now open a speakers list on the new topic, and the speakers time shall remain at two minutes unless amended. Delegates wishing to be placed on the speakers list, please raise your placards." [placards go up, Chair reads them one by one, Rapporteur records them on a new speakers list]. "Seeing no more wishing to be added to the speakers list, are there any points or motions on the floor? Seeing none, the Chair recognizes the first country on the new speakers list, which is Kuwait."
3.3 An amendment may be introduced in the same way, except that it need not be typed or copied unless it is extensive. After it is introduced, the Chair queries each of the sponsors as to whether the amendment is friendly or unfriendly.
Chair: "Now that Amendment 1 to Draft Resolution EN II/C has been introduced, I will ask each sponsor whether it is friendly or not. Mauritania, is this amendment friendly?"
Mauritania: "Yes."
Chair: "Sudan, is this amendment friendly?"
Sudan: "Yes."
Chair: "Since this is a friendly amendment it is automatically included in the draft resolution. Please annotate your copy of Draft Resolution EN II/C to reflect the changes proposed in this amendment. Are there any other points or motions on the floor?"
Voting
4.0 Before voting commences, any delegate may request a roll-call vote (Rule 5756). Such a request only requires multiple seconds and does not require a vote. The Chair may rule the request dilatory, and that ruling is subject to appeal. This motion would proceed as follows:
Chair: "Seeing that the speakers list has been exhausted, debate is now closed on agenda topic two. We will move to an immediate vote on all of the draft resolutions and their unfriendly amendments currently on the floor. We will begin with draft resolution PA/II/A."
Delegate from Libya raises his placard.
Chair: "Delegate from Libya, to what point do you rise?"
Delegate from Libya: "I move for a roll-call vote on draft resolution PA/II/A."
Chair: "Thank you delegate, that is in order. Is there a second?"
Delegates from Syria and Sudan raise their placards.
"During this vote, delegates shall respond YES, NO, NO WITH RIGHTS, ABSTAIN, or PASS. Those delegates who pass will be called on again at the end of the vote, at which time they must respond YES, NO, or ABSTAIN only."
At the beginning of each roll-call vote, the Chair chooses a random point on the country list and asks for the vote of that country, proceeding down the list in alphabetical order from that point.
The Chair will announce the result of the vote. After the result of the vote has been announced, the Chair will allow those who voted ‘No with rights’ to speak. Those delegates will have 30 seconds to explain their vote and must keep their comments germane to that explanation.
Forming a Delegation
The Head Delegate should be someone who is familiar with parliamentary procedure, well acquainted with the various committee offices, and is fast on his or her feet. It is the responsibility of this individual to:
assist recruiting efforts to ensure a full delegation,
be the spokesperson for the delegation, and
vote at the Plenary and Summit Sessions (each member state has one vote).
Additionally, the Head Delegate, in conjunction with the Faculty Advisor, is ultimately responsible for:
advance registration of the delegation with Model organizers,
payment of all delegation and delegate fees,
hotel registration and travel arrangements,
collection and distribution of programs, name tags, and placards after registration on the day of the Model.
The Head Delegate should also coordinate delegation meetings at the Model in order to keep each delegate informed about the other committee sessions and to formulate a strategy for the Summit Session. It is important for Head Delegates to communicate with the Secretariat and the National Council via e-mail. E-mails should be directed to Mark Morozink (mark@ncusar.org), the MAL Coordinator.
The Faculty Advisor and Head Delegate work together to organize the delegation and recruit new members. Once the delegation is formed, preparation is the next phase. Recruiting for new delegation members should not stop, however, especially if the delegation has only the minimum number of members. It is always preferable to have extra delegates just in case! It is ideal to have one or two members per committee representing each country. (Regardless of the number of delegates, each country only has one vote on a committee.)
Publicity
Posters and brochures will be made available for the models online. Please take advantage of these resources! The most consistent feedback we get from delegates is the need to increase the publicity of the MAL. Post them on bulletin boards, give brochures to faculty, and so on.
Publicity can increase support and funding from your school, as well as assist in recruiting new members. Contact the News or Assignments Editor of your local and school newspapers, explain who you are, what the MAL is, and the date and venue of the MAL. For maximum publicity, this should be done at least one month in advance. Your objective is to have the editor assign a reporter to interview you or your delegation, so be aware of what aspects would make an interesting story.
When you schedule an interview for your delegation, the most important thing to remember is to have an idea of what you would like to discuss before the reporter arrives. When you speak to the reporter, keep the basics in mind: who you are, what you are studying, and why you are interested in the MAL. Once the interview is printed, be sure to send a copy to the National Council.
It is also easy to get publicity once you return. This is an excellent opportunity to highlight awards that you or your delegation received. You may also choose to do a summary of the event as a reflective piece for publication. Many local and school newspapers would appreciate an article from someone with first-hand knowledge of an event. We recommend selecting one student to be your Publicity Officer in order to keep all requests for interviews and photos current.
Also please contact Mark Morozink (mark@ncusar.org), the MAL Coordinator for the National Council, with the contact information for any area news outlets you know of. The National Council wishes to promote the MAL program and would appreciate being made aware of local media outlets who they can contact.
Be sure to bring your camera to the MAL, and especially to your embassy briefing if you attend the National Model. This is a terrific photo opportunity that will enhance coverage of your delegation in local and school news as well as in National Council publications
Note: Students participating in the MAL should be aware that sessions are often photographed or videotaped and may, at times, be broadcast live. Participation in the Model is voluntary, and the National Council will take this to denote consent to being photographed, videotaped, or filmed.
Research
During the research and preparation phase, it is important for all delegates to meet regularly to share and discuss information they have learned, and to establish a consensus of positions on the issues. The establishment of consensus is vital because so many issues overlap in the committee agendas.
It is important to:
learn about the region in general,
learn as much as you can about your country and its regional perspective,
learn about the issues outlined in the provisional agenda, and look for additional issues that might be important to your country that are not listed,
ascertain or deduce your country’s positions on the various issues, including those where no position is publicly or clearly taken,
learn thoroughly the MAL Rules of Procedure, and
Read, read, read! Listed below are suggestions for your research. Keep in mind that this list is not intended to be mandatory or all-inclusive. These sources may not be available at all libraries, but your school library should have a number of them. Additionally, some of these sources may not contain relevant information for your particular country. Keep looking. Remember, there is a wealth of information out there.
Do not overlook the reference librarian at your school’s library. They can help you find indices and resources, both paper and electronic, quickly and easily. They can also help you with sources such as LexisNexis, FBIS, or other databases of information. If you have not already done so, take a class in the library on using its many resources. A separate session may also be an option for the entire delegation. Speak with your Faculty Advisor and the reference librarian at your school for more information on this.
Keep copies of important information, such as dates, articles, documents, the Model Arab League Handbook, maps, and other reference materials in a three-ring binder. You should maintain the binder with both general information and information specific to the committee on which you will serve. Bring the binder with you to the MAL. By having well-organized information at your fingertips, you will be better able to respond when an unfamiliar issue is introduced, or when you need to prove a point or support a position.
Be aware of daily events that may affect your country’s positions and relationships. Read newspapers, such as The Christian Science Monitor, The New York Times, The Washington Post, The Wall Street Journal, The Guardian and translations of newspapers from the Arab world, and the best local paper. Reading more than one paper will provide you with different perspectives and help foster critical-thinking skills. Journals, such as Middle East Policy, Middle East Journal, Journal of Palestine Studies, Washington Report on Middle East Affairs, U.S. News and World Report, The Economist, Foreign Affairs, and Foreign Policy will better assist your countr